INVOICING REQUIREMENTS

At Impossible Foods, we’re continuously striving to make invoicing a seamless process from issuance to payment. In doing so, we aim to drive efficiency, effectiveness, and enhancement of our internal controls. We’ve put together the following guidelines to ensure compliance to our invoicing process. 

All invoices must be sent in a Black & White PDF to [email protected] and contain the following information to be approved:

1. Vendor’s remit-to name

2. Remit to details such as check delivery address or bank details

3. Bill to details – Impossible Foods address: 400 Saginaw Drive Redwood City, CA 94063

4. Ship to details – Impossible site where products were shipped/service was performed 

                a. 400 Saginaw Drive Redwood City, CA 94063

                b. 550 85th Ave, Oakland, CA 94603

5. Title of document – invoice or credit memo

6. Unique sequence number – invoice number or credit memo number

7. Invoice date in MM/DD/YYYY format

8.Purchase Order number must be included (will start with 45 and is a total of 10 digits) for PO-based Purchases. 

For Non PO purchases, Impossible Foods (IF) Requestor name with IF e-mail address must be included. Any invoice that does not include these mandatory fields will be immediately rejected.

Unless your service falls under one of the following “exception” categories or is less than $1,000 in total, you are required to provide an Impossible Foods PO# on your Invoice failing which it will be rejected. NO PO NO PAY policy for invoices that don’t fall under “exception” categories.

Exception categories NOT requiring PO#: Freight, Utilities, Attorney Services, Govt.-related (Tax) expenses, Employee personal development

9. Line by Line Description Matching PO Lines – detail of the charge such as subject, material, description of services, quantity, price, etc. 

For Additional Special Handling & Miscellaneous Charges (Freight/Recycling Fees etc.) Indicate the associated charge, if applicable, at the header of the Invoice, unless explicitly stated on the PO Line. 

10. Payment terms. IF Default Payment Terms are Net 45 days. If your payment terms are sooner, please contact the purchasing agent on the PO to change the terms and you must send a copy of the contract/PO demonstrating the same. Without that documentation, payment will continue to be processed per IF’s default terms.

11. Taxable amount

12. Tax amount

13. Invoice total to be paid and invoice currency

14. If Invoice Unit Prices or Qty. ordered is greater than corresponding PO Lines’ Unit Prices or Qty. respectively, then Invoice will be considered non-compliant and rejected. 

15. Please DO NOT deliver qty. greater than PO qty. without asking for PO revision

16. Please DO NOT deliver any services without asking for a PO or in the case of Non-PO exception categories without an Email confirmation from an Impossible Foods Requestor from an Impossible Foods Email Account. 

17. Please ensure Invoice Currency matches PO Currency. Any discrepancy between the two will cause the Invoice to be rejected.

18. Please DO NOT submit the same invoice more than once.  All invoices must be sent directly to [email protected]

19. Unless otherwise noted in a contract/Purchase Order with Impossible Foods, please DO NOT invoice for services more than once-a-month

20. From Nov 1, 2021 - No Handwritten Invoices or physically mailed invoices will be accepted. All invoices must be electronically generated and transmitted to [email protected](opens in a new tab)

21. Include the Bill of Lading Number on any material or transport invoices.  This will allow IF to identify and verify the specific delivery.

22. Only one shipment per invoice will be accepted.

See below for an example invoice:

PAYMENT PROCESS

Once your invoice is submitted, it will be paid as per contract terms or otherwise established with default terms being Net 45.

Questions and inquiries can be sent to the Accounts Payable inbox: [email protected](opens in a new tab) (opens in a new tab). Please be sure to reference the invoice number, Purchase Order Number And/Or Requestor Name (Non PO purchases) in question.